Regional Offices

These offices are mandated to

Construction Section

  1. Oversee improvement and construction works for roads and bridges;
  2. Review and compile monthly progress report for all improvement/construction works and submit to RO for onward submission to DoR, HQ;
  3. Prepare annual budget proposal and annual work plan for improvement/ construction activities;
  4. Review the physical and financial progress of improvement/construction works in line with APA and report to higher authorities;
  5. Review and approve the drawings, cost estimates, and specifications for all types of improvement/construction works;
  6. Carry out rate analysis and quantity survey for improvement/construction works;
  7. Process for Technical and Financial Sanctions, Administrative Approvals for all improvement/construction works based on approved budget;
  8. Preparation of Tender documents, invite bids, evaluate bids and process for award for improvement/construction works, etc.;
  9. Conduct Field Level Tender Committee meetings and record minutes of meeting; organize coordination meeting with Contractors and within the officials and staffs of RO;
  10. Review and conduct case studies related to complaints and issues for contract works and incorporate relevant changes in future works;
  11. Review contractual issues such as on time extension, deviation, etc. and put up to appropriate tender committee for decision;
  12. Monitoring of improvement/construction works under various Sub-Division Offices ensuring quality and timely completion both for contracts and departmentally executed works;
  13. Carry out joint measurement of works being executed on contract or departmentally;
  14. Carry out laboratory tests jointly with other officials and staff for all important works under RO;
  15. Review and approve tests carried out by Sub-Division Offices ensuring quality of works prior to finalization of bills;
  16. Joint verification of all types of contract bills, hire charge for machineries and equipment for improvement/construction works before submission to Accounts Section;
  17. Ensure that all the materials, equipment, etc. are received to quantity and quality at work site and will carry out surprise checks on the instruction of his/her Supervisors;
  18. Make joint labor payment as per the instruction of Chief Engineer;
  19. Take care and in safe custody of all the records, contract agreements, etc. of RO.

Maintenance Section

  1. Oversee routine, periodic and emergency maintenance of roads and bridges;
  2. Review and compile monthly progress report for all the works (both maintenance and construction works) of RO to DoR, HQ;
  3. Prepare annual budget proposal and annual work plan for maintenance activities;
  4. Review the physical and financial progress of maintenance works in line with APA and report to higher authorities;
  5. Review and approve the drawings, cost estimates, and specifications for regular, periodic and emergency maintenance works;
  6. Carry out rate analysis and quantity survey for maintenance works;
  7. Process for Technical and Financial Sanctions, Administrative Approvals for all maintenance related works based on approved budget;
  8. Preparation of Tender documents, invite bids, evaluate bids and process for award for maintenance related works, annual hiring of machineries and equipment, annual construction materials, safety gadgets both for engineers and laborers, etc.;
  9. Conduct Field Level Tender Committee meetings and record minutes of meeting; organize coordination meeting with Contractors and within the officials and staffs of RO;
  10. Review and conduct case studies related to complaints and issues for contract works and incorporate relevant changes in future works;
  11. Review contractual issues such as on time extension, deviation, etc. and put up to appropriate tender committee for decision;
  12. Monitoring of works under various Sub-Division Offices ensuring quality and timely completion both for contracts and departmentally executed works;
  13. Carry out joint measurement of works executed on contract or departmentally;
  14. Carry out laboratory tests jointly with other officials and staff for all important works under RO;
  15. Review and approve tests carried out by Sub-Division Offices ensuring quality of works prior to finalization of bills;
  16. Joint verification of all types of bills (such as for works, supply of materials, hire charge for machineries and equipment, etc.) before submission to Accounts Section;
  17. Ensure that all the materials, equipment, etc. are received to quantity and quality at work site and will carry out surprise checks on the instruction of his/her Supervisors;
  18. Make joint labor payment as per the instruction of Chief Engineer;
  19. Compilation and update road and bridge inventories on yearly basis and submit to DoR, HQ;
  20. Check and verify Part III (work done VS expenditure) for all departmentally executed works submitted by Sub-Division Offices;
  21. Compilation of monthly returns such as labor, explosive, cement consumption reports and submit to DoR, HQ;
  22. Monitor and report conditions of roads on daily basis during the monsoon and snowfall seasons wherever applicable;
  23. Assess the extent of damages caused by monsoon, prepare estimates and jointly verify and process for fund;
  24. Review and jointly verify site for access road take-off point, quarry, etc. and process for approval in line with the provisions of the Road Act;
  25. Control illegal constructions within Road Right of Way (RRoW) as per the provisions of the Road Act;
  26. Take care and in safe custody of all the records, contract agreements, etc. of RO.
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